OK, true confessions. I have never kept an inventory of my art work, submissions, sales or what is where. Never. This is pretty sad for an artist who has been making work, selling, showing and submitting (professionally) for the past 15 years.
Sure I have "sort of" records scattered about the internet and in my computer and photo files. But it certainly is not in one place. I even tried a few times to use some art inventory software and never found satisfaction. First of all, if you are an artist you don't want to use an ugly inventory. That's what I think anyway. If I can't stand the way it looks, I really have a hard time logging in to use it. That was the problem with several software packages I looked at, and even tried. Even my iPad app store couldn't come up with something I liked (if you must try one, the best seems to be Artwork Track -- it's ok but doesn't give you forms for all the data I wanted to include -- and you can only use it on the iPad, not on the desktop, and that much typing is not much fun for me on the tablet.)
Second, they never did everything I needed an inventory to do. Maybe you could add work and details and galleries and sales, but I never found one (until today) that would also track and integrate submissions to exhibits. Since much of the textile (art quilt, per se) world is visible and active through juried exhibits, submissions seemed to be a key need for me.
Third, some programs I tried crashed and burned, were painfully slow or over complicated in their entry formats, or seemed awfully expensive for what you got -- an ugly data base with either too little or too much customization necessary or available.
Thanks to artist friend Lisa Kerpoe, who posted a query on our Google Fiber Arts Community about needing such an inventory, and to my renewed sense of wanting to "get things done." I reopened my search. First, the reviews I read, (thanks, Lisa McShane) jived with my experiences. THEN, a link to a cloud based newish inventory system. http://www.artworkarchive.com/ (also on Lisa M's blog).
(Screen shot of an art piece page -- partial)
See the introductory video here
John Feustal was my guardian angel as I set up my site, and had prompt replies to my questions in an online chat. That was nice, too.
We've had the site up and running for almost 2 years but have really seen a
lot growth in the past 6 months. The best thing our artists can do is to
tell others about Artwork Archive, so I really appreciate you writing a
blog post!We try to keep things as simple and elegant as possible while still being
powerful enough to do everything our artists need. I think starting with
your most current work is a great approach, and just adding older pieces as
you get time.
There is a limited free trial, and two tiers of annual subscriptions. You can access on the web. Maybe next he'll make an iPad app!